Council Meetings

The next ordinary meeting of the Council will be Thursday 20th November 2025, 7.30pm in the Llanyblodwel and Porthywaen Memorial Institute. An agenda for the meeting and meeting papers can be found below, 3 clear days before the meeting.

Scheme of Delegation

The power to delegate functions is set out in the Local Government Act 1972, s.101.

The Council has adopted the following ‘Scheme of Delegation’ to delegate certain duties to the Clerk and enable the continued running of the council in these unprecedented times.

Llanyblodwel PC Scheme of delegation adopted March 2020 reviewed May 2025

The intention of this delegation scheme is to allow the Council to act with all reasonable speed. Decisions should be taken at the most suitable level. Therefore, the Clerk is given powers over the day to day administration of the Council, Committees to decide matters within their Terms of Reference, and matters of major policy should be recommended to the full Council.

Whilst delegation is necessary, it is the Council’s policy that members and the press and public should have the fullest information. Therefore, the Clerk reports all major decisions taken under delegated powers at the next available Council meeting, and where appropriate, publishes additional information on the Parish Council website.

Planning Delegation

The Parish Council recognises that there are times where the timing of a planning application would not allow enough time for the Council to meet and agree on a response before the deadline for consultee comments. There may also be occasions where Parish Council meetings have been prevented from taking place.

Agendas and minutes for the council meetings are a matter of public record, and may be read and/or downloaded from the links below. These are PDF format documents and you may need the free Acrobat viewer (or equivalent) to view them. This can be obtained from  https://get.adobe.com/uk/reader/.

What is the Annual Parish Meeting?

An Annual Parish Meeting consists of the local government electors of a parish and the purpose of the meeting is to discuss parish affairs.

Only local government electors for the parish are qualified to vote at the Annual Parish Meeting or a poll consequent thereon. Each elector can give one vote on any question and no more. A question to be decided by an Annual Parish Meeting shall, in the first instance, be decided by a majority of those present at the meeting and voting thereon, and the decision of the person presiding the meeting as to the result of the voting shall be final unless a poll is demanded. In the case of an equality of votes, the person presiding at the meeting shall have a casting vote, in addition to any other vote he may have.

Any questions that are raised during the Open Forum session which cannot be readily answered by either the Chairman of the meeting, a designated Councillor or the Clerk, will be noted by the Minute Secretary and placed on the Agenda of a forthcoming Parish Council meeting.

An Annual Parish Meeting’s resolutions will not be binding on the Parish Council save in exceptional circumstances (e.g. a resolution for a Parish Council to provide allotment gardens will trigger a parish council’s duty under s.23 Small Holdings and Allotments Act 1908 to consider if their provision of allotment gardens is sufficient to meet demand). Unless one of the exceptions applies, the Annual Parish Meeting’s resolutions will be persuasive only and the council will need to decide if it wishes to disregard them.